2023 AGM Agenda

As previously
announced this years AGM will be held at the Norfolk Arms at 8pm on Wednesday
17th May. In order to help us order the right amount of food (chip butties)
please fill in the form linked if you plan on attending. https://forms.gle/g6CxsNsdQ2npf9TVA

The Agenda for the
meeting is outlined below. Any members wishing to request additional agenda
items please contact the Club Chairman using the website contact link.

1. Apologies
2. Last Year’s Minutes
3. Chairman’s report
4. Treasurers Report
5. Membership Report
6. Appointment of Officers and
   Committee Members. Existing incumbents are listed below. Where more than one party wishes to stand for a position an election will be held. Those interested in taking on a committee position are encouraged to engage with the existing officer for them to provide an understanding of typical activities that might be involved.
   1. Chairman – Tim
      Tett – standing for re-election
   2. Treasurer – David Arundale –
      standing for re-election
   3. Secretary – James Lowe –
      standing for re-election
   4. Membership Secretary –
      position vacant (Simon Rippon standing down)
   5. Mens Captain – Tom Saville –
      standing for re-election
   6. Womens Captain – Lisa Watson
      – standing for re-election
   7. Junior Coordinator –
      position vacant (Lewis Ashton standing down)
   8. Diversity – Jess Lishman –
      standing for re-election
   9. Webmaster – position vacant
      (Tim Rutter standing down)
   10. Calendar – Will Boothman –
       standing for re-election
   11. Kit Officer – Richard Hakes
       – standing for re-election
7. Resolution – At the last AGM the
   position of U23 Development Officer was created. It is proposed that the
   name of this role be adapted to cover ‘Training and Development’. This is
   proposed to cover supporting the organisation of Club training and
   coaching activities alongside the development of club members. Matt Pickering is the current U23 officer and is standing for re-election in this new role if agreed by the AGM.
8. Club Directors – proposal for
   election of two new Directors
   1. Tim Tett
   2. Megan Wilson
   3. Richard Hakes
   4. Vacant (David Holmes
      stepping down)
   5. Vacant (Lewis Ashton
      stepping down)
9. Race Organiser Reports
   1. Edale Skyline
   2. Burbage Skyline
   3. Longshaw Sheepdog Trials
10. Matters Arising
    • Membership
      Communication and Etiquette
    • Club Spending – an item
      raised and discussed at the 2022 AGM. A summary to be provided of
      spending commitments made and proposals going forward.
    • Modifications to the Club
      Hut – a summary of proposals regarding internal reconfiguration (raised
      on a preliminary basis to the Sportsman and other Hut stakeholders). If
      agreement sought then a request to form a team of volunteers to implement
      the proposals will be made. – Club Hut Modifications Proposal

Resolution – agree approach to modifying club
hut.

• • Club Website – a summary of
    the progress made on this.
  • Cub Coaching – a summary of
    the outcomes from a recent survey and of proposals made going forward.
  • National Trust Restoration
    Area – Summary to be provided of an area of land, used as part of the 2019
    Relays, which is under restoration and that the National Trust have
    requested be avoided where possible.
  • Support for Club Races – a
    summary will be provided of an approach by OMM to support club races.
    Previous AGM’s have had extensive discussions on the clubs view to
    commercialisation and hence it is not proposed to have further debate at
    this AGM due to the time available. The AGM will be asked to reaffirm the
    clubs position on relationships with commercial organisations (The Club
    does not typically engage in any form of commercial collaboration or
    sponsorship). Should an alternative position be indicated by the vote of
    the membership then the committee will take an action to review this and
    to organise further discussions as required.

Resolution – reaffirm the clubs position on
commercialisation

11. AOB

• • Visit to the Peak
    District by an American High School Alumni Group
  • Clarion Ramblers Handbooks
    to be hosted on the Club Website
  • Edale (Country Day) Fell
    Race – request for volunteers