Notice of Annual General Meeting
Notice is hereby given that the Annual General Meeting (Meeting) of Dark Peak Fell Runners (Company) will be held at Norfolk Arms Public House on 14th May 2024 at 20:00. A (shorter than usual) club run from the Norfolk Arms will take place prior at 18:30, to allow people time to finish before the AGM starts.
By order of the Board
Tim Tett
Director
14/04/2025
Notes to the Notice of Annual General Meeting
- Appointment of proxies
- If you are a member who is entitled to attend and vote at the meeting, you are entitled to appoint one or more proxies to exercise all or any of your rights to attend, speak and vote at the meeting and you should have received a proxy form with this notice of meeting. A proxy does not need to be a member of the Company but must attend the meeting to represent you. You can only appoint a proxy using the procedures set out in these notes and the notes to the proxy form.
- If you do not give your proxy an indication of how to vote on any resolution, your proxy will vote or abstain from voting at his or her discretion. Your proxy will vote (or abstain from voting) as he or she thinks fit in relation to any other matter which is put before the Meeting.
Appointment of proxy by post
- The notes to the proxy form explain how to direct your proxy to vote.
To appoint a proxy using the proxy form, the form must be:
- completed and signed;
- sent or delivered to the Company at 68 Roebuck Road, Sheffield, S63GQ; and
- received by the Company no later than Friday 12th May at 9pm.
Any power of attorney or any other authority under which the proxy form is signed (or a duly certified copy of such power or authority) must be included with the proxy form.
Changing proxy instructions
- Members may change proxy instructions by submitting a new proxy appointment using the methods set out above. Note that the cut-off time for receipt of proxy appointments also apply in relation to amended instructions; any amended proxy appointment received after the relevant cut-off time will be disregarded.
Where you have appointed a proxy using the hard-copy proxy form and would like to change the instructions using another hard-copy proxy form, please contact Tim Tett at the address given above.
If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence.
Termination of proxy appointment
- A member may change a proxy instruction but to do so you will need to inform the Company in writing by
- Sending a signed hard-copy notice clearly stating your intention to revoke your proxy appointment to the Company. Any power of attorney or any other authority under which the revocation notice is signed (or a duly certified copy of such power or authority) must be included with the revocation notice.
The revocation notice must be received by the Company no later than Monday 15th May at 21.00.
If you attempt to revoke your proxy appointment but the revocation is received after the time specified, your original proxy appointment will remain valid unless you attend the meeting and vote in person.
Appointment of a proxy does not preclude you from attending the meeting and voting in person. If you have appointed a proxy and attend the Meeting in person, your proxy appointment will automatically be terminated.
Communication
- Except as provided above, members who have general queries about the meeting should contact the Chairman or Secretary via the Contact Page (no other methods of communication will be accepted).
The Proxy Form is available here – Proxy Form